Assistant Manager — Athlone Arts & Tourism | Opportunities | Athlone Arts and Tourism

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Abbey Road Artists' Studios

Assistant Manager — Athlone Arts & Tourism

Athlone Arts &Tourism Ltd.

Assistant Manager

Athlone Arts & Tourism, a company established by Westmeath County Council operates Athlone Castle, Luan Gallery and Abbey Road Artists’ Studios. These sites managed by Athlone Arts and Tourism Ltd are of major significance to the cultural landscape of Athlone and the Midlands region.


Athlone Arts & Tourism is seeking to appoint an Assistant Manager. Details and particulars of the post are set out hereunder:

An Assistant Manager is required to work under the management of Athlone Arts & Tourism. We are looking for candidates who are able to demonstrate excellent leadership, operational, programming development and staff management skills and experiences. The ideal candidate will work closely with the Company Manager on developing the facilities into must see visitor experiences. This is a mid to late career post and you must have experience of working in a museum/gallery, heritage site, visitor attraction or similar environment, be knowledgeable and enthusiastic about the arts, heritage and cultural sectors and/or subject areas.

The successful candidate will have a demonstrable interest in the history of Athlone, cultural and tourism facilities and developments in the town and the region.
The Assistant Manager will be required to undertake a wide range of duties as set out hereunder:


DESCRIPTION

(a) Job Title: Athlone Arts & Tourism Assistant Manager
(b) Salary: Commensurate with responsibilities
(c) Contract: Full-time permanent position with 1 year probationary period
(d) Responsible To: Athlone Arts & Tourism Ltd.
(e) Reporting To: The Manager of Athlone Arts & Tourism Ltd.


KEY JOB RESPONSIBILITIES

The Assistant Manager will report to the Manager on all matters relating to the company and will work closely with the Manager to;

Operations:

  • Ensure the smooth operations of all three facilities;
  • Plan and manage the operational procedures for the Gallery, Castle and Studios;
  • Assist with the management of office operations, premises and resources;
  • Assist the Manager to ensure company and facilities operations and activities are health & safety compliant;
  • Manage the terms of use of the properties vis a vis community groups, artists, etc, according to resources available;
  • Oversee the buildings, its facilities and equipment regarding Health and Safety, maintenance and cleanliness programme, with cognisance of the Licence to Use Agreement between Athlone Arts & Tourism Ltd and Westmeath County Council;
  • Carry out other reasonable duties as may be assigned by the manager and  the board of Athlone Arts and Tourism;


Programming:

  • Develop, deliver and manage a varied and integrated programme of events, exhibitions and educational activities across all three facilities;
  • Develop and manage Abbey Road Artists’ Studios residencies, educational activities and events;
  • Work with the Manager and gallery exhibitions panel to devise, initiate and manage an innovative and interactive visual arts & cultural tourism programme for the three facilities;
  • Promote and sustain participation in the arts and cultural tourism for the communities of Athlone and beyond;
  • Carry out other reasonable duties as may be assigned by the manager and  the board of Athlone Arts and Tourism;


Planning:

  • Develop the Athlone Arts & Tourism strategy, marketing and business plan;
  • Develop and implement strategic plans for the long term programming of the facilities, which will engage both existing and potential audiences;
  • Negotiate, devise and develop new arts and cultural initiatives in response to perceived needs;
  • Review, update and develop company policies;
  • Work to create positive relationships with other cultural, educational and funding bodies, including the Arts Council, Department of Art, Sports and Tourism, Fáilte Ireland, Heritage Council of Ireland, Creative Ireland etc.;
  • Explore opportunities for working in partnership with art and cultural tourism stakeholders;
  • Maintain appropriate records and an administrative system to facilitate the efficient and effective management of the complex and its programme;
  • Carry out other reasonable duties as may be assigned by the manager and the board of Athlone Arts and Tourism;

 

Profile & External Communications – Local, Regional & National:

  • Raise awareness of Athlone Arts & Tourism facilities in local communities;
  • Build a profile through regional & national networking and advocacy;
  • Make cultural heritage and contemporary art relevant and vital to the Athlone community;
  • Build representation of regional practitioners and incorporate the most innovative aspects of current work;
  • Develop relationships with educational bodies, public bodies, tourism agencies, local and community development organisations and funding agencies;
  • Attract high quality national and where possible international exhibitors and collaborators;
  • Develop relationships with artists, historians, arts groups, curators, artists networks and cultural tourism providers and stakeholders;
  • Develop links with other arts venues, heritage sites, galleries and studios;
  • Develop links with the tourism sector of Athlone, Co. Westmeath, surrounding areas and the region;
  • Represent the castle, gallery and studios professionally and effectively in the public domain as required;
  • Carry out other reasonable duties as may be assigned by the manager and board of Athlone Arts and Tourism;

Community/Education:

  • Develop a cohesive programme of activities that is integrated with the rich heritage, exhibitions and creative initiatives of the development;
  • Recruit and contract artists and facilitators for cultural educational programmes across all facilities;
  • Carry out other reasonable duties as may be assigned by the manager and the board of Athlone Arts and Tourism;

People:

The Assistant Manager will, as line manager have HR, operational and financial responsibilities, working closely with the Manager to;

  • Plan and managing the organisational development of staff and resources and company policies;
  • HR responsibilities may include scheduling, conducting appraisals with staff, dealing with requests for training and staff queries, wages and leave entitlements;
  • Provide leadership to core staff and volunteers/work placements;
  • Provide reports to the manager, attend meetings and record minutes as required;
  • Carry out other reasonable duties as may be assigned by the manager and the board of Athlone Arts and Tourism;


Resources:

  • Work with the manager in developing income generating opportunities through, funding, project grants etc.;
  • Carry out other reasonable duties as may be assigned by the manager and the board of Athlone Arts and Tourism;


Financial:

  • Work with the manager on the preparation of a budget for the annual programme and monitor out-turns against budgets on a periodic basis and report to the manager;
  • Assist the Manager with the overseeing of the day to day administration and finances of the Gallery, Castle and Studios;
  • Assist the manager in preparing management accounts for the Board;
  • Ensure that all monies due are brought to account to include grant claims, sponsorships, box-office receipts and other income;
  • Verify, monitor, review records and report on weekly takings in accordance with policies;
  • Ensure that all cash handling procedures and policies are adhered to;
  • Assist the manager to source and grant aid, sponsorship, donations, earned income and other sources of funding;
  • Administer the payment of wages and other expenses and prepare accounts annually for audit purposes and liaise with the Auditor in the context of all funding bodies;
  • Carry out other reasonable duties as may be assigned by the manager and the board of Athlone Arts and Tourism;


The above duties outline the main functions and responsibilities of the post and may be subject to review in the future.


CONDITIONS OF EMPLOYMENT

  • The Assistant Manager will be employed on the basis of a permanent full-time contract with an initial probationary period of 1 year and will be subject to two month’s notice in writing on either side and depending on continuing finance being available.
  • Duty at weekends and at night (as required) will be an integral part of the working week i.e. the position has a 37.5 hour over 7 days responsibility (Monday to Sunday inclusive).
  • Applicants must have the flexibility to work hours in line with the seasonal and operational considerations of the attractions/facilities.
  • Physical demands of the role include standing, walking, delivering guided tours, delivering workshops and carrying objects and merchandise.
  • Rostered days and hours including start and finish times will be determined by management.
  • Applicants must hold a current clean Category B driving licence and have the use of a car.
  • Applicants must be flexible with both their time and approach to work and be comfortable carrying out a variety of tasks.
  • The offices of the Assistant Manager will be located in the Luan Gallery, Elliot Road and Civic Centre, Athlone but may be subject to change.
  • Full terms and conditions will be provided with contract at time of appointment. Applicants must be flexible with both their time and approach to work and be comfortable working across three distinct venues carrying out a variety of tasks.

 

QUALIFICATIONS

1. CHARACTER:
Each applicant must be of good character

2. HEALTH:
Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

3. EDUCATION & EXPERIENCE:
Each candidate must have:

(a) Essential:-

  • A minimum third level qualification (Degree) in History, Arts (History), Cultural & Heritage Studies or a related field;
  • An understanding of arts/heritage and cultural tourism policies and issues generally and particularly in County Westmeath;
  • Experience of managing & delivering events, education and artistic and heritage programmes;
  • Highly motivated with a proven track record in the relevant disciplines;
  • Experience in the operations of a heritage site, museum, gallery or visitor attraction;
  • An excellent standard and comprehension of key principals of customer service;
  • Have good time management, organisational, interpersonal and communication skills;
  • A knowledge of local and regional agencies and Community & Voluntary structures
  • Possess excellent organisational and leadership skills;
  • Experience of financial management and financial software and reporting;
  • Ability to think and plan strategically;
  • Cash handling experience;
  • Have the ability to use initiative and judgement;
  • Be honest, dedicated and hard working;
  • Be punctual and capable of working within strict time frames to achieve targets and be capable of completing tasks in a timely fashion to a high standard;
  • Experience in marketing and promotion and social media platforms;
  • Fluency in English and excellent communication and interpersonal skills;
  • Possess good verbal and written communication skills;
  • Proven self initiative;
  • Competence in IT (ie. MS Office – Word, Excel, PowerPoint, Explorer);


(b) Desirable

  • Curating experience in a gallery and or museum;
  • Retail/catering experience;

(c) Educational and Professional Qualifications

Essential    A minimum third level qualification (Degree) in History, Arts (History), Cultural & Heritage Studies or a related field

(d) Previous Experience/Training

Essential   

At least 5 years experience within the arts, heritage, tourism or cultural tourism sectors, including venue management or management of major initiatives;


A minimum of 3 consecutive years at a supervisory/senior level in an arts, heritage, visitor attraction or cultural tourism venue;


Desirable   

Evidence of instigation, development and realisation of arts/cultural or tourism projects;


(e) Job Related Achievements

Essential    

Knowledge of the cultural infrastructure for contemporary creative practices, regionally and nationally. Proven ability to manage and deliver innovative visual arts / tourism or cultural projects within time and financial targets;

Evidence of successful fundraising and grant management
Effective management and accountability for financial resources to ensure sustainable operations;


Desirable   

Involvement in delivery of educational and community centred programmes;


(f) Inter-Personal Skills

Essential   

Proven leadership ability and people management skills;
Inclusive approach and open to new ideas;


(g) Communication/Presentation Skills

Essential   

Proven ability to communicate clearly and effectively in writing, and verbally,
to a diversity of constituencies;


Desirable   

Proven track record of relevant high quality published work/
Editorial experience;


(h) Other Factors


Essential   

Proven ability to oversee operations, programming, staff management, facilities management, publicity, marketing and design processes;


Desirable   

Recognised profile and reputation to represent Athlone Arts & Tourism


RECRUITMENT:

  • Selection shall be by means of a competition based on an interview conducted by or on behalf of Athlone Arts & Tourism Ltd.
  • Short listing will be applied where necessary on the basis of information supplied by candidates.
  • It is expected that interviews will be held in the next two month period.
  • Candidates must be available to start in mid to late September 2018.
  • A panel may be formed on the basis of such interviews. Candidates whose names are on a panel and who satisfy that they possess the qualifications declared for the post and that they are otherwise suitable for appointment may, within the life of the panel, be appointed as appropriate vacancies arise. The life of the panel shall be 12 months.
  • Appointment will be subject to the receipt of satisfactory Garda Vetting and employment references.
  • The successful candidate will undergo a medical examination. The Medical Examiner will be nominated by Athlone Arts and Tourism. The successful candidate will be required to pay the fee for any general medical examination and on receipt of proof of expenditure, Athlone Arts and Tourism will reimburse the candidate.


APPLICATION PROCEDURE

Applicants to send 3 x hard copies of a current Curriculum Vitae and a cover letter (including at least 2 named references), outlining specific experience as it relates to the role description no later than 4pm on Friday 27th July 2018.


The Company Secretary,
Athlone Arts & Tourism,
Luan Gallery,
Elliot Road,
Athlone,
Co. Westmeath.

Applications sent by post should be posted in sufficient time to ensure delivery by this deadline. Allegations of loss or delay will not be considered unless supported by a Certificate of Posting.  The cost of postage must be borne by the applicant.

Please note an email confirmation of receipt of application will be sent in due course.

Canvassing will immediately disqualify candidate.